Finding the perfect to-do app isn’t easy. I’ve tried dozens of productivity tools over the years, but most of them were either too complex or too minimal.
Then I discovered Todoist — and it quickly became my daily productivity tool. In this case study, I’ll explain why this app stood out, how I use it every day, and what makes it different from other task managers.
Why I Was Searching for a To-Do App
- Paper lists were messy and easy to lose.
- Many apps felt overwhelming with too many features.
- I wanted something simple, reliable, and available across devices.
👉 Productivity only works if the tool fits your lifestyle — and that’s what I finally found.
What Makes Todoist My Daily Tool
1. Cross-Device Sync
Whether I’m on my laptop, tablet, or phone, tasks sync instantly.
- No manual updates.
- Quick capture of ideas anywhere.
2. Simple Yet Powerful Design
Todoist balances simplicity with features:
- Clean interface → no clutter.
- Labels, priorities, and due dates without feeling overwhelming.
3. Recurring Tasks Made Easy
Scheduling repetitive tasks is seamless.
- Example: “Pay bills every 1st of the month”.
- No need to re-enter tasks repeatedly.
4. Integration With My Workflow
Works smoothly with:
- Google Calendar → events + tasks in one view.
- Slack → manage tasks with team updates.
- Zapier → automation across apps.
5. Motivation Through Progress Tracking
- Karma points system → motivates me to stay consistent.
- Daily and weekly streaks → gamify productivity.
How I Use Todoist Daily (Case Study Routine)
- Morning: Review tasks and schedule priorities.
- During the day: Quick capture of ideas or reminders.
- Evening: Check completed tasks, reschedule unfinished ones.
👉 Result: Fewer missed deadlines, less stress, and better focus.
Comparison Table – Todoist vs Other To-Do Apps
| Feature | Todoist | Microsoft To Do | TickTick |
| Cross-Device Sync | ✔️ Yes | ✔️ Yes | ✔️ Yes |
| Integrations | Google Calendar, Slack, Zapier | Outlook only | Calendar, Pomodoro |
| Recurring Tasks | Advanced options | Basic | Advanced |
| Design | Clean & intuitive | Minimal | Feature-rich but busier |
| Gamification | Karma points & streaks | ❌ None | ❌ None |
FAQs
Is Todoist free?
Yes, there’s a free version with strong features. Premium unlocks advanced filters, reminders, and file uploads.
Is it better than Microsoft To Do?
For personal productivity, Todoist offers more integrations and motivation features.
Can I use it offline?
Yes. Tasks sync when you reconnect to the internet.
Todoist became my daily tool because it fits perfectly into my workflow: simple, cross-device, motivating, and powerful enough without being overwhelming.
If you’re looking for a to-do app that actually sticks, I highly recommend trying Todoist. It might just become your daily productivity partner too.
👉 Start today: Download Todoist, set up your first 3 tasks, and experience how effortless productivity can feel.